Preview Questions Document Controller | Role Specific Skill

Question 1: When organizing documents in a document control system, how can you prevent version confusion between the design team and contractors?

Which action should you take?

Choose only one option

By having a single point of contact to review documents before distribution

By ensuring that the document management system enforces automatic version control

By ignoring version control and relying on document names only

By manually tracking version numbers on each document

Question 2: What is the most secure method of ensuring the integrity of project documents in a digital document management system?

Which action should you take?

Choose only one option

Saving documents in unencrypted PDF format

Keeping documents on external hard drives

Encrypting the documents and requiring access permissions based on roles

Storing documents only in emails

Question 3: What is the best practice for the physical archiving of construction project drawings and blueprints?

Which action should you take?

Choose only one option

Storing them in unorganized filing cabinets

Digitizing all drawings and discarding physical copies immediately

Using an archiving solution with proper labeling, climate-controlled storage, and categorization

Leaving them in an accessible area on-site for easy reference

Question 4: How do you ensure that data accuracy is maintained during frequent project updates and changes?

Which action should you take?

Choose only one option

By creating detailed audit trails, applying version control, and conducting periodic data integrity checks

By ignoring updates to avoid confusion

By updating data without reviewing changes

By manually checking every entry after project completion

Question 5: In the context of document management for construction, what is the most critical factor in handling confidential documents?

Which action should you take?

Choose only one option

Printing and archiving all documents for physical backup

Making documents accessible to all team members

Sharing documents only via email without encryption

Ensuring documents are stored in a secure, access-controlled environment

Question 6: How do you ensure compliance with legal and industry retention standards when archiving construction project documents?

Which action should you take?

Choose only one option

By following established retention schedules that align with legal and industry requirements

By retaining only final project documents and deleting everything else

By keeping all documents indefinitely in the archive

By allowing project teams to decide which documents to keep