Preview Questions Documentation Specialist | Role Specific Skill

Question 1: In the BFSI sector, how can you ensure that the retrieval of financial reports is done in compliance with audit requirements?

Which action should you take?

Choose only one option

Store documents in non-standard formats for easier retrieval

Allow employees to bypass audit checks if not required for daily operations

Use manual checks to confirm document access by auditors

Implement automated logging and auditing of all document retrieval activities

Question 2: In the BFSI industry, which is the most secure method for electronically storing sensitive customer records while ensuring compliance with data protection regulations?

Which action should you take?

Choose only one option

Store records in unencrypted files with access restrictions

Upload customer records to a public cloud storage

Keep customer records in physical, locked storage

Use encryption with access controls and audit logs

Question 3: How would you ensure the integrity and completeness of financial records when transferring them between different departments within an organization?

Which action should you take?

Choose only one option

Use email systems for document sharing

Allow physical transfer of documents without tracking

Rely on informal transfer processes and internal trust

Implement a secure and traceable transfer protocol for all records

Question 4: What is the role of version control in the retrieval and distribution of financial documents in BFSI?

Which action should you take?

Choose only one option

It stores multiple versions of documents for archiving

It prevents document retrieval by users without access rights

It ensures the most recent version is always retrieved and distributed

It tracks every document version without any need for updates

Question 5: Under the GDPR, what is a key requirement for processing personal data?

Which action should you take?

Choose only one option

Storing data without a clear purpose for future use

Obtaining explicit consent from the data subject

Relying on implicit consent unless the individual opts out

Processing data based on the institution's needs without consent

Question 6: What is the best way to classify and store records for audits, while ensuring compliance with the regulations in the BFSI industry?

Which action should you take?

Choose only one option

Store records in a secure DMS with audit trail features

Store records in physical binders with minimal labeling

Store records in a publicly accessible directory

Rely on email systems for storing audit records